Agenda and minutes

The Chair opened the meeting and welcomed everyone. Apologies were recieived from Stephanie Lonsdale-Ellis, Heber Martin.

Attendance Susie Parry, Christine Lamming, Steven Bearder, Caroline Coyle-Fox, Debbie Rousseau, Mick Barber, John Ranshaw,Mandy Harley, Sheila Watkinson, Brian Marshall, Becky Scott, Sally Brooks.

RESOLVED that the minutes of the meeting held on 18 July 2018 be confirmed.

Resolved-there were no issues raised.

Resolved-there were no executive reports presented.

Debbie Rousseau gave an update about the meeting. She stated that:

·         Housing Performance was discussed

·         The progress on the tenant involvement strategy was also discussed.

Resolved-the update was noted.

Sally Brooks, Information Governance Officer, provided training on data protection for LTP. The training covered:

·         An overview of data protection and the laws

·         Process in place to protect individual’s data

·         Regulations of what the council and LTP members must follow.

Resolved-the data protection training was noted.

Paula Burton, Quality and Performance Team Leader, gave an update on the service plan. She covered the main tasks that had been completed within the Housing Landlord Service. Copies are available for LTP members upon request.

Resolved-the update was noted.

Jo Farr was unable to attend the meeting, however she provided a response that was presented by Chris Morton. It stated that the project to put on numbers had not yet started but will begin as soon as possible.

RESOLVED the update was noted.

Joel Dowse from the Public Protection and Anti-Social Behaviour Team attended the meeting to speak about how the council deals with Graffiti. He stated that:

·         The police can deal with graffiti, however, generally there is a lack of people who will report it

·         If people see graffiti they should report it to the police immediately, so they can attempt to catch the perpetrator in the act

·         They can set up operations to try and catch these people but need enough reports to justify the action

·         Graffiti should also be reported to the council to get it removed providing this is on council property.

Resolved-the update was noted.

RESOLVED-no further updates.

Caroline Coyle-Fox, chair of allocations and tenancy group gave an update on their work. She stated that a discussion had taken place between herself and Mandy Harley, chair of the garden group have agreed to merge the group for the time being.

RESOLVED the report be noted.

John Ranshaw stated that the conference for ARCH is being held on 18 September 2018. The following LTP members would like to attend the conference. These are:

·         Debbie R

·         Mandy H

·         Sheila

·         Mick

·         Susie

·         Christine.

The first five places are free of charge, however the 6^th place is chargeable at £100. Therefore a proposal was put forward for LTP to fund the additional place. LTP members voted in favour of this proposal.

Resolved-LTP to fund an additional place.  

Resolved-no further updates.

The next meeting is due to take place on 18 September 2018. Caroline Coyle-Fox and Steven Bearder agreed to attend on behalf of LTP.

Resolved the update be noted.

Mandy Harley gave an update on the garden scrutiny meetings. She explained that the group is looking at the new procedure for dealing with untidy gardens currently being piloted by housing.

Resolved-the update be noted.

Chris Morton updated LTP members on upcoming training dates.

Resolved-the update was noted.

Resolved-no further update available.

Emma Skelton who covered the south of the city has left the council and Sara Gorecka has taken over her area.

Resolved-the update was noted.

Resolved-no further updates.

Resolved-no further updates.

A proposal was presented for LTP members to undertake inspections of communal areas and score these against the standard.

Resolved-no further updates.

Resolved-the work programme was agreed.

Resolved-no issues raised under this item.