Agenda item

Matters Arising


Minute No 20: South Common on Match Days


Vic Hughes, representing Lincoln Civic Trust, referred to his request for an update on expenditure to date in respect of ring-fenced income from car parking charges on the South Common on match days.


Caroline Bird, Community Services Officer, presented the updated budget statement in relation to the above covering the following main points:


·         It was reported to Commons Advisory Panel in September 2013 that £9027.00 was available in the ring-fenced fund.

·         In 2014 the Panel prioritised the following four areas of outstanding work:


Ø  Pond clearance - West Common

Ø  West Parade gate repairs

Ø  Signage of Commons

Ø  Commission of survey re Commons boundary identification


·         To date the following sums had been spent:



Expenditure (£)

Pond works


West Parade Gate   


Survey re Commons boundary








Funds Remaining:


+ Income Allocated Recently*


Available Funds:



·         *In the last few days a further £4,872.00 had been allocated for transfer into the fund making a new total of £6,730.00 to spend on the priorities of the group.


The Panel discussed options to spend this budget.


Vic Hughes, representing Lincoln Civic Trust voiced his concern that the money should be spent on works over and above that already scheduled as part of the annual maintenance budget for the City Commons.


Caroline Bird, Community Services Manager confirmed that car parking income was ring-fenced in a separate fund. The annual maintenance budget for the Commons unfortunately did not cover everything that needed action.


Councillor Neil Murray advised that although the Commons budget was protected, it was finite and hadn’t increased. This money allowed for additional work to be carried out.


Councillor Karen Lee suggested that the money be allocated to a project to fund additional signage and dog waste bins.


Caroline Steel, representing Lincolnshire Wildlife Trust advised that the West Common pond project had been really effective and the aim should be to get South Common pond to a similar standard.




1.    Funds ring-fenced from car parking charges on South Common on match days be used for:


·         Additional dog fouling bins

·         Signage survey


2.    Following completion of the above works, an update on any remaining available funds be reported back to the Panel to be allocated accordingly.


Minute No 18


Dog Fouling Update


Caroline Bird, Community Services Manager, advised that together with Dave Charysz, Open Spaces Officer, she had met with the ASB team to discuss the issue of dog fouling. The Enforcement Officer had spent a month of mornings patrolling the Commons but hadn’t manage to catch any dog fouling offenders. However, he would resume this duty periodically and would keep a watching brief.


George Woolfenden, representing West End Residents Association/Open Spaces Society, stated that people found walking their dogs in Boston without a bag with them to dispose of any dog waste were liable to be fined.


Steve Bird, Assistant Director Communities and Street Scene, agreed to seek a response from the ASB Team regarding this matter.


Alison Griffiths, representing Carholme Community Forum, referred to issues of dog fouling in Liquorice Park.


Steve Bird, Assistant Director Communities and Street Scene, advised that the Enforcement Officer had the power to issue fixed penalty notices for dog fouling and litter, however dog fouling offenders were extremely difficult to catch. He would speak to the Public Protection and Anti-Social Behaviour Team to discuss the above issues although Liquorice Park was not council property.


RESOLVED that a response be sought from the ASB team regarding dog fouling issues/procedures adopted by Boston Borough Council to deal with dog fouling offenders.


Minute No 19


Bottle Diggers


Legal advice sought from the City of Lincoln Council Solicitor confirmed that liability for repairing damage caused by bottle diggers on Carholme Golf Course was the golf club’s responsibility.


Adrian Sweeney, representing Carholme Golf Club, reported that club membership had gone down from 557 to 215 this year. Any further reduction might result in the club having to close its doors. The staff at the club had spent up to 42 hours during the previous month filling in the holes caused by bottle diggers, leaving staff little time to complete other green maintenance tasks. Members were leaving to join other clubs.


Minute No 20


Rough Sleepers


Steve Bird, Assistant Director Communities and Street Scene, advised that a protocol to handle rough sleepers was being prepared which would be shared with the Commons Advisory Panel once completed.


George Woolfenden, representing West End Residents Association/Open Spaces Society, commented that this was a difficult social problem. It was illegal to camp on the Commons. There had been issues with campers on the West Common cricket pitch at weekends and other rough sleepers over a longer period of time. Although it was recognised that it was very sad for these people something needed to be done to offer them help in society as the answer was not to camp on the Common.


Councillor Neil Murray confirmed that it was right to have a legal protocol to deal with this issue and that it should be followed at all times.


RESOLVED that a protocol being prepared to deal with rough sleepers would be shared with the members of Commons Advisory Panel once completed.