COMMENTING ON PLANNING APPLICATIONS AND PUBLIC SPEAKING AT
Updated Planning Procedure specifically for the determination of
the Western Growth Corridor Planning Application on 12 January 2022
(As approved by Council on 16 December 2021:
the number of people permitted to speak either
objecting to or in support of the application has been extended
from one to five in each case.
the deadlines for registering to speak, including
ward councillors, and for information to be included in the
‘Update Sheet’ is 4.00 pm five clear working days prior
to the meeting (4 January 2022).
other existing provisions, as set out in the Prohibity in Planning: Code of Practice, as
detailed in Part 5 of the Council’s Constitution, will
CHANCE TO COMMENT
Finding out what members of the public think about new
development and planning applications, is a fundamental part of the
Development Control Service. The City
Council aims to consult as widely as possible, in order that the
views and opinions of local citizens can be considered when the
City Council is determining whether planning permission should be
granted or not.
addition to consulting the general public, the City Council also
has a responsibility to consult a range of statutory
consultees. These can
Anyone can comment on a planning application. The plans and other information submitted as part
of the application are available to be viewed at the reception of
the Planning Department in City Hall.
You can comment in writing, by e-mail, by fax or on
audio cassette tape. We cannot accept
formal comments over the telephone as they could be
There will always be an officer to help you at
Planning Reception, but if you need to speak to a Planning Officer
you may need to make an appointment.
You may also wish to discuss your concern with your
Ward Councillor, who may wish to support your objection in
If you are genuinely unable to come and see the
application e.g. you are unwell or infirm, contact the Planning
Officer who will be able to send you the plans or visit
We will disregard any objections and comments
containing racial abuse or racist views or defamatory
When making decisions on planning applications, the Council can
only take into account relevant planning
These include whether:
The proposed use is a suitable one for the
The appearance and size of the new building is in
keeping with the surrounding area.
The external alterations are in character with the
Adjoining properties will be overshadowed or
overlooked, or will suffer a loss of privacy.
There will be any increase in noise and disturbance
e.g. from extra traffic or other activities (but not associated
with the construction works).
There is adequate car parking.
The new roads and access are safe for road users and
Any advertisement would be too brightly lit or out
of scale with its surroundings.
The proposal accords with planning policies
contained within the City of Lincoln Local Plan.
The proposal takes proper account of the effect on
established trees which have amenity value within the
We cannot take into
Ò Loss of your view.
Ò Boundary and other disputes between neighbours.
Ò Loss of trade from individual competing companies.
Ò Loss of value to your property.
Ò Moral objections e.g. to betting shops or amusement
relevant comments will be taken into account when reaching a
decision on a planning application and will be recorded on the
planning application file (which is a public document available for
anyone to look at).
all applications are considered at Committee. Only those
the application is recommended to be granted and
objections have been received
Councillor asks for the application to be considered
the decision is finely balanced
same criteria will apply to those applications which have a request
for someone to speak on them. Therefore a request to speak will not
necessarily guarantee that the application is considered at
2. PROCEDURES AT
support public debate about planning applications and allow for the
principle that people may be better able to communicate their views
if they are not limited to making comments in writing. For those applications considered at Committee,
public speaking allows those directly affected by the planning
process a chance to have their say.
remainder of this leaflet answers a number of basic questions about
how the system for public speaking at Planning Committee works at
the City of Lincoln Council.
Who can speak?
member of the public or their spokesperson who wishes to object to
or support an application will be given an opportunity to do so
providing the arrangements set out below are complied
with. An applicant or agent appointed
to deal with the application will be given the opportunity to reply
to an objector’s presentation.
Public speaking will only be permitted where you are
the applicant or agent or your comments have previously been
submitted in writing within the consultation period (or in another
approved form – see above) and the procedure for registering
to speak has been complied with.
The Democratic Services Officer must be notified by
4pm on the Tuesday immediately preceding the Committee meeting in
either writing, e-mail, fax or by telephone. You must leave your name, address, a daytime
contact number and details of the application. You must also indicate what your interest in the
The number of people permitted to speak will be
limited to one from each side (i.e. either in objection or
support). Where several people wish to
speak on an application, the Chair will require that a spokesperson
be appointed to represent the issues of the supporters or objectors
as the case may be.
If a member of the public speaks in support of an
application or is objecting to an application, the Chair shall
allow one member of the public a right to reply even if that member
of the public has not given prior notice of their right to
No member of the public will be permitted to speak
for longer than 5 minutes. Those people
addressing the Committee will be advised when they have 30 seconds
of their allotted five minutes remaining. They will have to cease talking immediately on
being advised that the five minutes are up.
No member of the public shall distribute any
photographs or other documentation at the committee meeting or
raise any new issues.
consideration of the application is deferred for any reason members
of the public wishing to speak will be able to do so either at the
meeting when the proposal is first considered or at the meeting
following the deferral, or both.
Councillor may speak at Committee on behalf of the community either
in support of a proposed development, objecting to it or, indeed
setting out both points of view. They
may then not be involved in voting for or against the
proposal. These speakers will also not
be permitted to speak for longer than 5 minutes.
3. ORDER OF
Chair will open the meeting and invite Councillors to declare if
they have an “interest” in any item on the
agenda. The order set out in the
written agenda will be followed as far as practicable but efforts
to accommodate applications with speakers present will be
The Chair will introduce each item and advise the
meeting of the recommendation.
The Planning Officer will advise the meeting of any
new relevant information and then the Chair will invite the
speakers (including members) to present their views.
The Committee will then consider the application and
ask questions of the Planning Officer who will be allowed to make
The Committee will then vote on any proposition or
amendment which is moved and seconded.
The Chair will clearly communicate the decision to committee
members, members of the public and others present, i.e. the
Members of the Committee will not speak or vote on
any matter on which oral representations have been received from or
on behalf of the applicant or any member of the public unless they
have been present throughout the presentation of all such
register your intention to speak at committee you must contact the
Democratic Services Officer on:
Tel: (01522) 873370