Agenda and minutes

Commons Advisory Panel
Monday, 17th September 2018 6.00 pm

Venue: Committee Rooms 1-2, City Hall. View directions

Contact: Ali Hewson , Democratic Services Officer  Tel:(01522 873370) e mail:

No. Item


Declarations of Interest

Please note that, in accordance with the Members' Code of Conduct, when declaring interests members must disclose the existence and nature of the interest, and whether it is a disclosable pecuniary interest (DPI) or personal and/or pecuniary.


None declared.


Confirmation of Minutes - 25 June 2018 pdf icon PDF 72 KB


RESOLVED that the minutes of the meeting held on 25 June 2018 be confirmed subject to the following amendment:


Minute number 42: Caroline Steel, asked if the Authority should be pressing for compensation in addition to the easement.



Matters Arising


There were no matters arising from the minutes.


Signage Strategy pdf icon PDF 52 KB

Additional documents:


Caroline Bird, Community Services Manager


a.    presented an update of the signage strategy for final sign off.

b.    advised that following the CAP meeting on the 25 June 2018, amendments were made to the no cycling/no motorcycling sign and they had been separated to make them clearer.

c.    explained that the request for the signs to include the banning of the use of drones had been looked into, however, it  would not be possible as drones were classed as model aircraft which were allowed under the bye-laws and was also covered by separate legislation.


The panel considered the signage designs and location and commented that they would be a great improvement.


RESOLVED that the signage designs and locations be supported.



Use of Car Parking Income pdf icon PDF 54 KB

Additional documents:


Lee George, Team Leader Open Spaces


a.    presented a report to confirm the balance of income available for works on the commons arising from car parking income and suggested priorities for spending the income.


b.    advised on the background to the report as detailed at paragraph 2 of the report.


c.    advised that the balance at the end of last season was £26,652 and this would increase in the 2018/19 season.


d.    referred to Appendix A of the report and advised that the list of tasks had taken into account the issues previously raised by CAP and those that had arose from the current management plan which were otherwise not currently deliverable by normal commons budgets.


The Panel discussed the suggestions at Appendix a and agreed that the following were priorities (in addition to those previously committed to which were the signage improvements and Commons Management Plan):


·         Ponds B and C on the South Common clear out/ trees works

·         Grass cut and collect areas/ locations, all commons. Management Plan

·         Opening more views on the Viking Way South Common

·         Installation of park benches on Commons

·         Fence extension West Parade gates, West Common

·         Painting of Victorian fencing West and South Common

·         New horse feeding areas

·         West Common golf club pond, Victorian swimming pool and ditch to the South West of the course boundary needed clearing out. Management Plan.


The panel requested that the legal views be sought on the installation of park benches on the commons and a report be brought to the next meeting of  CAP.




a.    the proposed work list be prioritised as suggested above.


b.    a work programme be developed based on the top priorities and be reported to CAP with timelines and spend updates as work progresses.


c.    remaining priorities be considered by CAP at future meetings depending on the budget remaining, additional income from the current season, and the outcomes of the revised management plan.


d.    a report on benches on the commons be brought to the next meeting of CAP.


Feeding Stations pdf icon PDF 44 KB

Additional documents:


Caroline Bird, Community Services Manager


a.    advised that requests were made at recent CAP meetings for the introduction of feeding stations, to reduce the potential risks to safety and to reduce pressure on the Roseberry Avenue entrance.


b.    advised that the matter was considered at the recent West Common ‘walkabout’ when a feeding station near the racecourse was suggested.


c.    referred to Appendices A,B and C which showed plans of possible locations for feeding stations at Long Leys Road, the racecourse and the Old South Park.


d.    drew members attention to the Lincoln City Council Act 1985 and explained that advice on the legal implications needed to be sought.


The panel discussed the potential safety concerns and generally supported the proposed positions of the feeding stations. George Wolfenden, referred to the race course asked if the feeding station could be extended further into the race course? Lee George, advised that legal advice would need to be sought.


Vic Hughes referred to the South Common and suggested that the feeding station be moved nearer to the Canwick Road end of the common as it was less densely populated. Lee George, responded that this could be looked into.




1.    the proposals for the new feeding stations be supported.


2.    Legal advise be sought on the proposals including the suggestions made by CAP.


Fallow Period- Initial View pdf icon PDF 61 KB


Caroline Bird, Community Services Manager asked the Commons Advisory Panel’s views on whether to hold a Fallow Period in 2019. She advised that no specific requests had been received either to hold a fallow period or not to hold one in 2019.


Vic Hughes, commented that the fallow period had worked very well in 2018 and solved the problem as there was now ample grazing on the South Common.


Caroline Steel, asked how many horses were on the West Common and would there be the same amount this year? Lee George responded that 54 horses had moved last year and he would check how many were proposed for 2019. Barbara Wolfenden, representing the Horse Association added that she had received no negative feedback from horse owners.




1.    the proposals to hold a Fallow Period for 2019 be discussed at the next CAP.


2.    that a report be brought to the next meeting of CAP relating to horse numbers on both commons.


Management Plan Update pdf icon PDF 44 KB

Additional documents:


Caroline Bird, Community Services Manager presented a report which provided an update to the Commons Advisory Panel on the Commons Management Plan.


An update on Management Plan activities was appended to the report, which showed a summary of the non-routine actions delivered since the previous update, ongoing works and works planned for the coming quarter.


Caroline Steel asked if the areas for weed cutting had been mapped? Caroline Bird responded that she would check and confirm at the next meeting.


RESOLVED that the report be noted.




Carholme Golf Club-Additional Signs pdf icon PDF 40 KB


Jim Lammin, representing Carholme Golf Club advised that there were issues of people playing golf without paying a green fee. He asked to erect 5 additional signs at strategic points on the golf course on the West Common that related to the payment of fees to play golf.


George Wolfenden requested that the signs were clear to ensure that people knew that they could still use the land on the common.


RESOLVED that a proof of the signs be brought to the next meeting.