Agenda and minutes

Shared Revenues and Benefits Joint Committee
Tuesday, 21st February 2017 2.00 pm

Venue: Committee Room, North Kesteven District Council Offices. View directions

Contact: Charlie Mason, Democratic Services Officer  (01522 873533)

Items
No. Item

30.

Confirmation of Minutes - 22 November 2016 pdf icon PDF 93 KB

Minutes:

RESOLVED that the minutes of the meeting held on 22 November 2016 be confirmed.

31.

Declarations of Interest

Please note that, in accordance with the Members' Code of Conduct, when declaring interests members must disclose the existence and nature of the interest, and whether it is a disclosable pecuniary interest (DPI) or personal and/or pecuniary.

Minutes:

No declarations of interest were received.

32.

Proposed Meeting Dates 2017-18 pdf icon PDF 61 KB

Minutes:

Purpose of Report

 

To seek a decision from the Committee on its meeting dates for 2017-18.

 

Decision

 

That the proposed meeting dates be agreed.

 

Alternative Options Considered and Rejected

 

None.

 

Reason for Decision

 

The meeting dates had been proposed in consultation with officers and in accordance with the Committee's likely business over the forthcoming year. The meetings were agreed as follows:

 

Proposed Date (Time)

Proposed Venue

 

Tuesday, 5 September 2017 (14:00)

Sleaford

Tuesday, 28 November 2017 (14:00)

Lincoln

Tuesday, 27 February 2018 (14:00)

Sleaford

Tuesday, 5 June 2018 (14:00)

Lincoln

 

33.

Communications Update pdf icon PDF 135 KB

Minutes:

Purpose of Report

 

To update the Committee on communications in respect of the City of Lincoln Council/North Kesteven District Council Revenues and Benefits shared service.

 

Decision

 

That the report be noted.

 

Alternative Options Considered and Rejected

 

None.

 

Reason for Decision

 

Members had requested that they be updated regularly on joint communications undertaken in respect of the shared service and so were updated on topics including:

 

·         an educational course project with Lincoln College

·         the implementation of the use of Citizens Access Benefits

 

The report was therefore noted.

34.

Performance Update pdf icon PDF 123 KB

Additional documents:

Minutes:

Purpose of Report

 

To provide members with an update on performance in the Revenues and Benefits Shared Service.

 

Decision

 

That the report be noted.

 

Alternative Options Considered and Rejected

 

None.

 

Reason for Decision

 

In order to ensure effective oversight of the performance of the shared service, members were provided with regular updates on performance in key areas of the service, including:

 

  • Council Tax collections;
  • Business Rates collections;
  • outstanding Revenues customers;
  • the collection of prior year arrears;
  • Housing Benefit overpayments;
  • benefits performance.

 

In addition to the performance measures provided within the report, the interim Assistant Head of the Shared Revenues and Benefits Service provided verbal updates regarding the latest performance information and highlighted that some of the performance information relating to Benefits contained within the provided report was incorrect, although the correct information was contained within the relevant appendix to the report. Members therefore noted both positive and negative changes in performance, and any actions taken by officers to ameliorate relevant issues.

35.

Revenues and Benefits - Quarter 3 2016-17 Monitoring pdf icon PDF 120 KB

Minutes:

Purpose of Report

 

To present to members the third quarter’s performance for the Revenues and Benefits shared service for 2016/17. 

 

Decision

 

1.    That the actual position at quarter 3 be noted.

 

2.    That the budget adjustments for 2016/17 be approved as set out in paragraph 3.2 of the provided report.

 

Alternative Options Considered and Rejected

 

None.

 

Reason for Decision

 

The forecast outturn for 2016/17 predicted that there would be an underspend against the approved budget of £8,029, with an underspend of £2,742 having been recorded at quarter 3. Members therefore noted the report. In addition, members approved the allocation of additional grant funding for the service as set out below:

 

Budget adjustment

CoLC

NK

Total

 

£

£

£

Local Authority Data Sharing Funding - Northgate

6,970

6,970

13,940

TOTAL

6,970

6,970

13,940

 

 

36.

Exclusion of the Press and Public pdf icon PDF 7 KB

You are asked to resolve that the press and public be excluded from the meeting during the consideration of the following items because it is likely that if members of the press or public were present, there would be disclosure to them of 'exempt information'.

In accordance with the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, notice is hereby given of items which will be considered in private, for which either 28 days' notice has been given or approval has been granted by the appropriate person specified in the Regulations. For further details please visit our website at http://www.lincoln.gov.uk or contact Democratic Services at City Hall, Beaumont Fee, Lincoln.

 

Revenues and Benefits Shared Service Review. This item is being considered in private as it is likely to disclose exempt information, as defined in Schedule 12A of the Local Government Act 1972. No representations have been received in relation to the proposal to consider this item in private.

Minutes:

RESOLVED that the press and public be excluded from the meeting during consideration of the following items of business because it is likely that if members of the public were present there would be a disclosure to them of ‘exempt information’ as defined by Section 100I and Schedule 12A to the Local Government Act 1972.

 

Revenues and Benefits Shared Service Review. This item was considered in private as it was likely to disclose exempt information, as defined in Schedule 12A of the Local Government Act 1972. No representations had been received in relation to the proposal to consider this item in private.

37.

Revenues and Benefits Shared Service Review

Minutes:

Purpose of Report

 

To seek approval to implement a new staffing restructure for the shared service from 1 April 2017, as well as changes to the shared service budget.

 

Decision

 

1.    That the proposals contained within the business case and revisions to the establishment be approved.

 

2.    That the Operational Board be requested to provide an update regarding the outcome of the selection process identified in the provided report.

 

Alternative Options Considered and Rejected

 

None.

 

Reason for Decision

 

The shared service had been formed in June 2011 and a revised staffing structure had been implemented from February 2012. Other than some minor adjustments to the structure, the structure and delivery mechanisms had not been fundamentally altered since that time. Members had previously approved the undertaking of a review, which had been completed and considered by the appropriate consultative bodies within each authority. The minutes of these consultation meetings were noted by members in reaching their decision.

 

Members discussed the proposals contained in the report and approved the revisions, which would allow the shared service to meet its savings target, re-allocate staffing resources to the appropriate areas, and limit the need for ongoing short-term staffing arrangements. An update would also be provided regarding the outcome of recruitment to posts identified within the report for which an internal competitive process would be undertaken.