Agenda and draft minutes

(Annual Meeting), Council - Tuesday, 13th May 2025 11.00 am

Venue: The Guildhall, Saltergate, Lincoln, LN1 1DH

Contact: Cheryl Evans, Democratic Services and Elections Manager Tel: (01522) 873370 or Email: democratic.services@lincoln.gov.uk

Items
No.	Item
1.	Election of Mayor View the background to item 1. Additional documents: Annual Meeting Order of Ceremony , item 1. PDF 80 KB Minutes: On the nomination of Councillor Thomas Dyer and seconded by Councillor Hilton Spratt it was: RESOLVED that Councillor Bill Mara be elected as Mayor of the City of Lincoln for the ensuing municipal year. Councillor Bill Mara signed the Declaration of Acceptance of Office and took the Oath of Allegiance. The newly elected Mayor then returned his thanks for his appointment. (The Mayor [Councillor Bill Mara] took the Chair)
2.	Appointment of City Sheriff View the background to item 2. (See Appendix A for the Order of Ceremonial) Minutes: It was moved by Councillor Hilton Spratt, seconded by Councillor Rachel Storer and: RESOLVED that Gary Daley be appointed Sheriff of the City of Lincoln for the ensuring municipal year. The newly appointed Sheriff signed the Declaration of Office, took the Oath of Allegiance and returned thanks for his appointment.
3.	Election of Deputy Mayor View the background to item 3. (See Appendix A for the Order of Ceremonial) Minutes: RESOLVED that Councillor Clare Smalley be elected as Deputy Mayor for the ensuing municipal year.
4.	Vote of Thanks to the Retiring Mayor View the background to item 4. Minutes: It was moved by Councillor Donald Nannestad, seconded by Councillor Hilton Spratt and: RESOLVED that thanks of the Council be accorded to the retiring Mayor for the manner in which he discharged his duties during his period of office. The retiring Civic Party were presented with their official badges. The outgoing Mayor returned thanks.
5.	Vote of Thanks to the Retiring Sherrif View the background to item 5. Minutes: It was moved by Councillor Chris Burke, seconded by Councillor Rachel Storer and: RESOLVED that the thanks of the Council be accorded to the retiring Sheriff for the manner in which he discharged his duties during his period of office. The retiring Sheriff returned thanks.
6.	Appointment to Committees, Outside Bodies and Advocacy Roles View the background to item 6. Additional documents: Committee Appointments 2025-26 - Covering report , item 6. PDF 68 KB Appendix A Committee Appointments 2025-2026 , item 6. PDF 186 KB Committee Appointments Outside Bodies 2025-26 Appendix B , item 6. PDF 71 KB Minutes: The recommendations contained within the report were moved and seconded. The Leader of the Conservative Group requested that the following Conservative nominations be amended as follows: Planning Committee – remove Councillor B Mara and replace with Councillor A Briggs. Community Leadership Scrutiny Committee – remove Councillor B Mara and replace with Councillor H Spratt. RESOLVED (1) That the appointments to the Executive, as set out in Appendix A, be noted. (2) That the appointments to Committees, Sub-Committees, Chairs and Vice-Chairs of Committees and Advocate Roles, as set out in Appendix A, be approved subject to the above amendment being made. (3) That the appointments to Outside Bodies, as detailed in Appendix B, be approved.
7.	Calendar of Meetings 2025/26 PDF 100 KB View the background to item 7. Additional documents: Timetable of meetings May 2025-2026 (DRAFT) , item 7. PDF 451 KB Minutes: It was moved, seconded and: RESOLVED that the Calendar of Meetings for 2025/26 be confirmed, subject to meetings of the Executive being moved to Tuesdays from June 2025 onwards.
8.	Amendment to Terms of Reference for Audit Committee PDF 147 KB Additional documents: Appendix A Proposed TOR Audit Committee (Council approval May 25) , item 8. PDF 138 KB Minutes: It was moved, seconded and: RESOLVED that (1) the proposed amendment to Article 9 of the Constitution (Audit Committee Terms of Reference), as detailed within the report, to allow the appointment of an Independent Chair, be approved. (2) the appointment of an initial Independent Chair be delegated to the Portfolio Holder for Customer Experience, Review and Resources.