Agenda and minutes

Tuesday, 1st December 2015 6.30 pm

Venue: The Guildhall. View directions

Contact: Steve Swain, Principal Democratic Officer  (01522 873439)

No. Item


To Confer the Position of Honorary Recorder of the City of Lincoln Upon His Honour Judge John Pini QC

Order of Proceedings



a)    The Mayor will call upon Councillor Ric Metcalfe to propose the following resolution:-


That in pursuance of the statutory powers derived from the Court Acts 1971 and the Local Government Act 1972, His Honour Judge John Pini QC be and is appointed Honorary Recorder of the City.


b)    The Mayor will call upon Councillor Ron Hills to second the resolution.


c)    The Honorary Recorder will be invited to subscribe to a Declaration of Acceptance of Office.


d)    The Honorary Recorder will return thanks on his appointment.




A motion to confer the position of Honorary Recorder of the City of Lincoln upon His Honour Judge John Pini QC was proposed by Councillor Metcalfe and seconded by Councillor Hills.


RESOLVED that the position of Honorary Recorder of the City of Lincoln be conferred upon His Honour Judge John Pini QC


Confirmation of Minutes - 29 September 2015 pdf icon PDF 78 KB


RESOLVED that the minutes of the meeting held on 29 September 2015 be confirmed.


Declarations of Interest

Please note that, in accordance with the Members' Code of Conduct, when declaring interests members must disclose the existence and nature of the interest, and whether it is a disclosable pecuniary interest (DPI) or personal and/or pecuniary.



Councillor Pat Vaughan declared a Personal Interest with regard to the agenda item titled 'To Consider the Following Recommendations of the Executive and Committees of the Council'. His daughter worked in the Revenues and Benefits Section at the City Council



Mayoral Engagements


The  Mayor advised on the following engagements he had attended since the last meeting:-


·         Light Up A Life Procession with St Barnabas Hospice

·         World Hello Day – Attended the St Giles Academy at which he had viewed an outline of the Eiffel Tower on which children had placed handprints in red, white and blue together with photographs. The children had undertaken this as a mark of solidarity following the recent shootings in Paris. The school intended to send the finished item to a school in Paris.

·         World Hello Day – Attended Bishop King School at which 24 different languages were spoken and St Peter at Gowts at which 18 different languages were spoken, 6 of which were not spoken at Bishop King School. The Mayor advised that this showed how diverse the population was in that part of the City

·         Attended a 60’s Night to raise funds for LIVES the Mayor’s charity for this year


Receive Any Questions under Council Procedure Rule 11 from Members of the Public and Provide Answers thereon

None received


None received


Receive Any Questions under Council Procedure Rule 12 from Members and Provide Answers thereon


None received


Portfolio Holder for Planning Policy and Regeneration (including Historic Environment Advocate) pdf icon PDF 90 KB

Additional documents:


The Portfolio Holder for Planning Policy and Regeneration:


a.    Presented his report including an update on his role as Historic Environment Advocate and highlighted the following key elements:-


·         Regeneration

·         Planning Policy

·         Tourism

·         Heritage

·         Performance within:-


o   Building Control

o   Development Management

o   Pollution Control

o   Economic Development

o   Parking Services


b.    Answered members questions thereon


RESOLVED that the contents of the report be noted


Chair of Performance Scrutiny Committee pdf icon PDF 137 KB


The Chair of Performance Scrutiny Committee:


a.    Presented his report highlighting key elements as follows:-


·         Regular Monitoring of performance

·         Portfolio Reviews

·         Thematic Reviews

·         Key Measures

·         Budget Review Group – 2015/16 Budget

·         Addressing Concerns in key areas:-


o   Christmas Market

o   Sickness Levels

o   St Botolph’s Court

o   Training


b.    Answered members questions thereon


RESOLVED that the contents of the report be noted


To Consider the Following Recommendations of the Executive and Committees of the Council pdf icon PDF 136 KB

Additional documents:


The following recommendations were formally moved by the relevant Chair, seconded, debated and dealt with in accordance with the decision as set below:







Cllr Metcalfe

Gambling Act 2005 Triennial Review of Statement of Licensing Policy


That the Statement of Licensing Policy be approved


Cllr Metcalfe

Greater Lincolnshire Devolution Proposal

1.    That it be agreed:


·         that the Greater Lincolnshire devolution expression of interest, submitted to Government on 4 September 2015, be developed into a fit for purpose devolution deal document via continued formal engagement with Government.

·         that authority be delegated to the Leader and Chief Executive respectively to continue devolution discussions and negotiations with Government.

·         to the commencement of a formal governance review, as described in the provided report, no sooner than January 2016 and subject to prior confirmation from Government that the Greater Lincolnshire submission was to be negotiated to the detailed Deal stage.

·         that, subject to the outcome of any statutory governance review, to submit to the principle of establishing a combined authority for the Greater Lincolnshire geography as the most effective and efficient means of securing strategic economic (and related) growth.

·         that the principles set out in Appendix C to the provided report underpin and inform the establishment of any formal governance arrangements between the ten Councils.

·         to the formation, in any event, of a joint committee under the relevant provisions of the Local Government Acts 1972 and 2000, to exercise the functions and responsibilities referred to in the provided report and operating as the Greater Lincolnshire Leadership Board.

·         that authority be delegated to the Chief Executive and Town Clerk to develop and finalise the governance and constitutional arrangements to support the discharge of the Leadership Board's responsibilities, in consultation with the Leader.

·         to make available such reasonable resources as may be necessary to support the establishment of the joint committee, the conduct of the governance review and the implementation of the outcomes.


2.    That further reports be presented to the Council and Executive as appropriate as the devolution process developed.



Cllr Metcalfe

Contract Procedure Rules Update

That the updates to the Contract Procedure Rules be approved



Cllr Metcalfe

Shared Revenues and Benefits – Authority to Act

That appropriate officers in the Revenues and Benefits Shared Service be authorised to act at the County Court as well as the Magistrates Court and the Constitution be updated accordingly




Trade Union Bill pdf icon PDF 57 KB


Councillor Nannestad moved the following motion:-


That this Council recognises the positive contribution that trade unions and trade union members make in our workplaces. This Council values the constructive relationship that we have with our trade unions and we recognise their commitment, and the commitment of all our staff, to the delivery of good quality public services.


This Council notes with concern the Trade Union Bill which is currently being proposed by the Government and which would affect this Council’s relationship with our trade unions and our workforce as a whole. This Council rejects this Bill’s attack on local democracy and the attack on our right to manage our own affairs.


This Council is clear that facility time, negotiated and agreed by us and our trade unions to suit our own specific needs, has a valuable role to play in the creation of good quality and responsive local services. Facility time should not be determined or controlled by Government in London.


This Council is happy with the arrangements we currently have in place for deducting trade union membership subscriptions through our payroll. We see this as an important part of our positive industrial relations and a cheap and easy to administer system that supports our staff. This system is an administrative matter for the Council and should not be interfered with by the UK Government.  


This Council resolves to support the campaign against the unnecessary, anti-democratic and bureaucratic Trade Union Bill.


This Council further resolves to seek to continue its own locally agreed industrial relations strategy and will take every measure possible to maintain its autonomy with regard to facility time and the continuing use of check-off. 


The motion was seconded by Councillor R Kirk


The motion was debated and put to the vote


RESOLVED that the motion be carried




Transatlantic Trade and Investment Partnership (TTIP) pdf icon PDF 60 KB


Councillor Daniel moved the following motion:-


This council notes:


1. That the EU and USA launched negotiations in July 2013 on a Transatlantic Trade and Investment Partnership (TTIP).


2. That negotiations are underway to determine which goods and services TTIP will apply to and if new rules can be agreed to protect investors, harmonise standards, reduce tariffs and open new markets throughout the EU and USA.


3. That there has been no impact assessment about the potential impact on local authorities.


4. That there has been no scrutiny of the negotiating texts by local government and no consultation with local government representatives


5. That MPs are also unable to scrutinise the negotiating documents.


This council believes that:


1. TTIP could have a detrimental impact on local services, employment, suppliers and decision-making.


2. A thorough impact assessment of TTIP on local authorities must be undertaken before the negotiations can be concluded.


3. The proposed Investor State Dispute Settlement (ISDS) mechanism has been used by corporations to overturn democratic decisions by all levels of governments at significant public cost. Local decision-making must be protected from ISDS.


4. The EU’s food, environmental and labour standards are better than those in the US and TTIP negotiations must raise and not lower these standards across the EU and USA.


5. Sourcing supplies and employment locally is important to strengthening local economies and meeting local needs. TTIP must not impact on local authorities’ ability to act in the best interests its communities.


This council resolves:


1. To write to the secretary of state for communities and local government, local MPs and all East Midlands MEPs raising our serious concerns about the impact of TTIP on local authorities and the secrecy of the negotiating process.

2. To write to the local government association/COSLA/NILGA to raise our serious concerns about the impact of TTIP on local authorities and ask them to raise these with government on our behalf.


3. To call for an impact assessment on the impact of TTIP on local authorities.


4. To publicise the council’s concerns about TTIP; join with other local authorities which are opposed to TTIP across Europe and work with local campaigners to raise awareness about the problems of TTIP.


5. To contact the local authorities of municipalities twinned with the City of Lincoln Council asking them to consider passing a similar motion on TTIP.


The motion was seconded by Councillor Hewson


The motion was debated and put to the vote


RESOLVED that the motion be carried


Appointments to Outside Bodies pdf icon PDF 7 KB


RESOLVED that, as agreed by the Leader of the Council, Councillor R Kirk be appointed as the City Council representative on the Network Management Board