Agenda and minutes

Executive
Monday, 24th June 2019 6.00 pm

Venue: Committee Room 1, City Hall

Contact: Graham Watts, Democratic Team Leader and Elections Manager  (01522 873439)

Items
No. Item

13.

Confirmation of Minutes - 28 May 2019 pdf icon PDF 121 KB

Minutes:

RESOLVED that the minutes of the meeting held on 28 May 2019 be confirmed.

14.

Declarations of Interest

Please note that, in accordance with the Members' Code of Conduct, when declaring interests members must disclose the existence and nature of the interest, and whether it is a disclosable pecuniary interest (DPI) or personal and/or pecuniary.

Minutes:

No declarations of interest were received.

15.

New Strategic Performance Measure Set pdf icon PDF 68 KB

Additional documents:

Minutes:

Purpose of Report

 

To present the Executive with the new strategic performance measure set for information and final approval in advance of quarter one 2019/20 performance reporting commencing on 1 July 2019.

 

Decision

 

That the proposed new strategic performance measure set and allocated targets, in advance of quarter one 2019/20 performance commencing on 1 July 2019, be approved.

 

Alternative Options Considered

 

None.

 

Reason for Decision

 

The current performance management system which provided information for the corporate reports to Corporate Management Team and elected members was unlikely to be supported in the near future by the software suppliers and by the Council’s internal IT system. Work had therefore been undertaken to develop a new in-house performance system. As part of this development, officers from the Policy Team had been working with service managers, assistant directors and directors to review the existing measure set which would help to ensure that performance measures included in this set continued to be the right measures to report moving forwards. All measures within the new strategic measure set had both high and low targets allocated to them, with the exception of those considered to be volumetric.

 

Appendices A to C showed the new set of strategic performance measures with targets split by directorate and by quarterly or annual collection. All corporate measures would continue to be collected, however, the presentation of these measures would change as a result of being reported through a new system.

 

The new measure set was formed of 68 targeted measures, 17 volumetric measures and six corporate measures.

 

The Performance Scrutiny Committee had considered this report at its meeting on 5 June 2019.

 

Councillor Ric Metcalfe commented that performance monitoring and the measures and targets associated with it was becoming more and more sophisticated and wecolmed this piece of work.

16.

Lincoln Intervention Team - Year 2 Funding pdf icon PDF 80 KB

Minutes:

Purpose of Report

 

To provide the Executive with information relating to the Lincoln Intervention Team, their achievements and work to date and to seek approval for year two funding.

 

Decision

 

That the Executive:

 

(1)          Notes the performance of the team in the first six to nine months of operation.

 

(2)          Approves the allocation of £65,000 as match funding to enable the project to continue through to December 2020.

 

Alternative Options Considered and Rejected

 

None.

 

Reason for Decision

 

The Lincoln Intervention Team was launched in October 2018 and currently had funding until December 2019, funded by a range of partners including the Police and Crime Commissioner, Lincoln BIG and the City Council. The team was working to reduce on-street Anti-Social Behaviour by holistically working with individuals to deal with the root cause of their behaviour and comprised of an Anti-Social Behaviour Outreach Officer, Mental Health Nurse Outreach Officer, Addaction Outreach Officer and a Team Co-ordinator.

 

Achievements to date were noted as follows:

 

·         the team had worked with 103 different individuals since the start of the project in October 2018 and had logged in excess of 614 actions on the case management system;

·         29 individuals had received in depth support for substance misuse and five had entered treatment where previously they were not engaging with services;

·         39 individuals had received in depth support for mental health related issues and 14 had engaged in a support plan or entered treatment;

·         the team had issued 40 written warnings about behaviour or substance misuse, ten legal notices, completed four prosecutions and obtained one Criminal Behaviour Order;

·         the team was working on a city centre injunction against persons unknown to provide additional powers to both the City Council and the Police when dealing with substance misuse in the city;

·         the team had assisted Legal Services Officers with the service of notices to remove encampments from City Council land;

·         the team was assisting Lincolnshire Police to support vulnerable victims of county lines hate crime across the city.

 

The current staffing structure was set out in paragraph five of the report. Funding for the team for year two was proposed as follows:

 

·         £65,000 from the City of Lincoln Council;

·         £10,000 from Lincoln BIG;

·         £50,000 from the Police and Crime Commissioner.

 

Paragraph seven of the report set out how this funding would be allocated to the different roles associated with the team.

 

Discussion ensued on the significant physical and mental health problems associated with those people who found themselves in need of the support of the Intervention Team. With this in mind, clarity was requested over any contribution from the Clincical Commissioning Group for West Lincolnshire, or any other health organisations. It was reported that a request for the same contribution as the previous year, which totalled £5,000, had been made. If that funding came through it would be allocated towards backfill arrangements, although this had yet to be confirmed.

 

Nottingham was cited as an example where the services of street nurses, street general practictioners and street dentists had  ...  view the full minutes text for item 16.

17.

Lincoln High Street Character Appraisal pdf icon PDF 53 KB

Additional documents:

Minutes:

Purpose of Report

 

To present the Lincoln High Street Character Appraisal to the Executive and seek approval to use the document as planning guidance.

 

Decision

 

That use of the Lincoln High Street Character Appraisal document as planning guidance be approved.

 

Alternative Options Considered and Rejected

 

None.

 

Reason for Decision

 

There were eleven conservation areas within the City Council’s administrative boundary and in order to achieve the successful management of these, the conservation areas should be periodically assessed in terms of their special character and appearance.

 

Each conservation area was unique and differed in type and style of the urban landscape within it. In considering how to approach the first appraisal associated with the assessment process, it was felt that the high street was an appropriate place to commence due to its significance and importance as the principal commercial zone within the city.

 

The appraisal outlined what was important within the designated area and why it was of special interest or significance. This provided valuable information which could be taken into account when submitting and considering planning applications. The document would also assist with identifying challenges and opportunities within this area of the high street and inform what proposals and development should come forward in the interests of the proper planning of the area.

 

A copy of the proposed Lincoln High Street Character Appraisal was appended to the report. It was noted that this document did not replace the current conservation area designations or create a new conservation area, however, it represented a supplementary document which provided valuable context as to the reason why those areas had been designated conservation areas in the first instance as well as provide an important character assessment of Lincoln’s high street.

 

The Lincoln High Street Character Appraisal document had been considered by the Planning Committee at its meeting on 5 December 2018 and, whilst the Committee was supportive, it was considered that other areas beyond this initial zone were of equal importance and warranted assessment in the same way. Officers had therefore prepared a plan of subsequent appraisal zones, as appended to the report.

 

Councillor Ric Metcalfe welcomed this hugely important document, which he said would provide further protection in conserving Lincoln’s historic character, ensuring that it remained an attractive place to live and visit. The high street, being the main route through the city centre, was an obvious place to commence this piece of work.

 

Councillor Neil Murray reiterated the importance of this document and said that it would provide the Council’s Planning Officers and its Planning Committee with even more ammunition to resist some applications received in some areas which were not always in keeping with the character of historic Lincoln.

 

Councillor Burke welcomed reference within the document to open and green spaces. He also highlighted that retail premises had previously dominated certain areas, with very little consideration given to the historic area where they were located.

 

Councillor Nannestad echoed the comments regarding green spaces, making the point that there were very few  ...  view the full minutes text for item 17.

18.

Exclusion of the Press and Public pdf icon PDF 37 KB

You are asked to resolve that the press and public be excluded from the meeting during the consideration of the following items because it is likely that if members of the press or public were present, there would be disclosure to them of 'exempt information'.

In accordance with the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, notice is hereby given of items which will be considered in private, for which either 28 days' notice has been given or approval has been granted by the appropriate person specified in the Regulations. For further details please visit our website at http://www.lincoln.gov.uk or contact Democratic Services at City Hall, Beaumont Fee, Lincoln.

 

These items are being considered in private as they are likely to disclose exempt information, as defined in Schedule 12A of the Local Government Act 1972. No representations have been received in relation to the proposal to consider this item in private.

Minutes:

RESOLVED that the press and public be excluded from the meeting during consideration of the following items of business because it was likely that if members of the public were present there would be a disclosure to them of ‘exempt information’ as defined by Section 100I and Schedule 12A to the Local Government Act 1972.

 

These items were considered in private as they were likely to disclose exempt information, as defined in Schedule 12A of the Local Government Act 1972. No representations had been received in relation to the proposal to consider these items in private.

19.

Local Agreement - On Call Rota for Tactical Commanders

Minutes:

Purpose of Report

 

To seek approval to implement a tactical command ‘on call’ rota.

 

Decision

 

That the local agreement regarding the implementation of a tactical command ‘on call’ rota be approved.

 

Alternative Options Considered and Rejected

 

None.

 

Reason for Decision

 

The reason for this decision was set out in the report.

20.

Fixed Term Contract: Community Services Manager

Minutes:

Purpose of Report

 

To approve the funding of a fixed term contract post to backfill for the Community Services Manager whilst the current post holder undertook specific projects relating to front line services covering waste, recycling, street cleansing and grounds maintenance.

 

Decision

 

That the recommendations contained within the report be approved.

 

Alternative Options Considered and Rejected

 

None.

 

Reason for Decision

 

The reason for this decision was set out in the report.