Agenda and minutes

RESOLVED that the minutes of the meeting held on 21 March 2022 be confirmed and signed by the Chair as a correct record.

Please note that, in accordance with the Members' Code of Conduct, when declaring interests members must disclose the existence and nature of the interest, and whether it is a disclosable pecuniary interest (DPI) or personal and/or pecuniary.

No declarations of interest were received at this stage in proceedings.

Purpose of Report

To seek approval on the proposed changes to the Councils Long Service Award Policy, following consideration by Employee Joint Consultative Committee (JCC).

Decision

That the proposed changes to the Long Service Award Policy be approved.

Alternative Options Considered and Rejected

If the Council adopted the approach that continuous service dates were used for long service awards (for Transfer into the Council (TUPE’d) employees where they had transferred to City of Lincoln Council (CoLC) terms and conditions.), this could result in other employees feeling that they were being treated differently, as employees with continuous service from other organisations (who did not TUPE) would not be eligible for an award until they reached a milestone based upon their start date with the Council. However, the proposed changes were for employees who TUPE transferred (where they did not necessarily transfer to the Council voluntarily)

Reasons for the Decision

The HR team were required to continually review the Council’s policies and procedures as and when necessary to ensure they were clear, cohesive, fit for purpose, and legally compliant.

In 2015 the Council introduced a Long Service Award Policy. This policy aimed to recognise and reward long serving employees and showed appreciation for individuals with more than 20 years’ service with the Council.

The current policy only applied to continuous service at the City of Lincoln Council. Service built up from other Councils would not apply towards long service awards.

The change to the policy in relation to employees who TUPE Transferred into the Council (where they transferred onto COLC Terms and Conditions), allowed their continuous service date to be used for long service awards, as opposed to their service date with the Council. (This would take immediate affect and would be back dated for those employees to the start date of the original policy – April 2014).

You are asked to resolve that the press and public be excluded from the meeting during the consideration of the following items because it is likely that if members of the press or public were present, there would be disclosure to them of 'exempt information'.

In accordance with the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, notice is hereby given of items which will be considered in private, for which either 28 days' notice has been given or approval has been granted by the appropriate person specified in the Regulations. For further details please visit our website at http://www.lincoln.gov.uk or contact Democratic Services at City Hall, Beaumont Fee, Lincoln.

X. This item is being considered in private as it is likely to disclose exempt information, as defined in Schedule 12A of the Local Government Act 1972. No representations have been received in relation to the proposal to consider this item in private.

Y. This item is being considered in private as it is likely to disclose exempt information, as defined in Schedule 12A of the Local Government Act 1972, and has not been deferred for the reasons established in the published notice.

RESOLVED that the press and public be excluded from the meeting during consideration of the following items of business because it was likely that if members of the public were present there would be a disclosure to them of ‘exempt information’ as defined by Section 100I and Schedule 12A to the Local Government Act 1972.

No representations had been received in relation to the proposal to consider these items in private.

Purpose of Report

As detailed in the exempt report to the Executive.

Decision

That the recommendations to the Executive, as set out in the exempt report, be approved.

Alternative Options Considered and Rejected

As detailed in the exempt report to the Executive.

Reasons for the Decision

As detailed in the exempt report to the Executive.

Purpose of Report

As detailed in the exempt report to the Executive.

Decision

That the recommendations to the Executive, as set out in the exempt report, be approved.

Alternative Options Considered and Rejected

As detailed in the exempt report to the Executive.

Reasons for the Decision

As detailed in the exempt report to the Executive.